Archer Apply | AI Usage, Data Flow & Governance Overview
Last updated: August 17, 2026
Summary
Archer Apply enables candidates to complete an employer's application process directly within hackajob, reducing application drop-off whilst preserving the employer's existing application requirements and hiring workflow.
The capability uses AI for two limited purposes:
Understanding application requirements from public careers pages.
Submitting candidate-approved information into the employer's existing application process.
Archer Apply does not:
Make hiring decisions
Assess candidate suitability
Rank applicants
Score applicants
Filter applicants
Generate application answers
Automatically apply to jobs
All hiring decisions remain entirely with the employer.
Why This Matters
Archer Apply was built to solve a clear conversion problem in the candidate journey. When matched candidates are redirected out of hackajob and asked to repeat information on an external careers site, a meaningful proportion drop out before completing the application.
By keeping the apply experience inside hackajob, Archer Apply makes it easier for candidates to complete the process while still preserving the employer's existing application requirements.
Candidate Adoption & Experience
Across early Archer Apply accounts, candidate feedback has been strongly positive:
Metric | Result |
|---|---|
Candidate feedback responses | 2,232 |
Positive candidate sentiment | 96.3% |
Application conversion impact | 60% higher completion |
This means customers can receive more completed applications from the same matched talent pool, without lowering the bar on application quality or removing candidate choice.
How Archer Apply Works
Candidate Journey
Candidate creates a hackajob profile and consents to data processing.
Candidate matches to a role and chooses to apply.
Archer Apply analyses the employer's public application process.
Required fields are presented inside hackajob.
Candidate completes and reviews the application.
Candidate consciously submits the application.
Archer Apply submits the application through the employer's standard application process.
The employer receives a standard ATS application record.
Process Diagram
How AI Is Used
Application Structure Understanding
Archer Apply uses AI to analyse publicly accessible careers pages and determine:
Required application fields
Application flow structure
Validation requirements
Submission requirements
This allows hackajob to recreate the application experience within the platform.
Application Submission
Once a candidate has completed and approved their application:
Application data is transferred
Required applicant accounts are created where necessary
Application forms are completed
Applications are submitted
This process mirrors the actions a candidate would otherwise perform manually.
What Archer Apply Never Does
Score candidates
Rank candidates
Filter candidates
Shortlist candidates
Evaluate candidate quality
Generate CV content
Write application answers
Make hiring recommendations
Influence hiring decisions
The candidate remains responsible for all submitted information.
Human Oversight
Human oversight is built into every application.
Candidates:
Review all application information
Complete required fields themselves
Choose whether to apply
Trigger submission themselves
No application is submitted without explicit candidate action.
Data Flow & Architecture
Data Sources
Archer Apply uses:
Candidate profile information provided to hackajob
Candidate-entered application responses
Publicly accessible employer application pages
Archer Apply does not require:
Direct ATS integrations
Backend access to employer systems
Administrative credentials
Access to internal employer infrastructure
Submission Flow
Candidate Data → hackajob Application Form → Archer Apply Submission Layer → Employer Careers Site → ATS
The resulting application appears as a standard application within the employer's ATS.
Proxy Email Addresses
Some application processes require account verification or one-time passcodes.
Where necessary, Archer Apply creates a temporary alias email address using the careerparcel.com domain.
Example:
may appear as:
Important:
The alias forwards communications to the candidate's real email address
The candidate continues to receive all communications normally
The alias exists solely to support application submission
Not all ATS workflows require proxy email usage
Security & Privacy
Archer Apply operates within hackajob's existing security and privacy controls.
Key principles:
Candidate-consented data only
No backend ATS access
No elevated system permissions
No modification of employer workflows
Standard application records
Existing monitoring, logging and security controls
Compliance Considerations
EU AI Act
Archer Apply does not evaluate candidates or influence hiring outcomes.
The capability:
Does not score applicants
Does not rank applicants
Does not shortlist applicants
Does not make employment decisions
Its function is limited to application completion and submission.
As a result, Archer Apply does not fall within the category of AI systems that materially influence hiring decisions.
SOC 2 Alignment
Archer Apply operates within hackajob's existing Trust Services Criteria controls.
Security
Candidate-approved information is transmitted through controlled systems.
Confidentiality
Only information required for application submission is processed.
Privacy
Data processing is consented and visible to the candidate.
Processing Integrity
The system transfers candidate-provided information without generating new candidate data.
Frequently Asked Questions
Are these automated applications?
No. Candidates must actively choose to apply and submit their application.
Does Archer Apply generate answers for candidates?
No. All responses originate from the candidate.
Does Archer Apply change our recruitment process?
No. Applications are submitted through your existing application process and appear as standard ATS records.
Does Archer Apply require ATS integration?
No. Archer Apply interacts with the employer's public application workflow and does not require backend ATS access.
Why do some applications use careerparcel.com email addresses?
Some ATS workflows require account creation and email verification.
Where required, Archer Apply uses a temporary alias email address that forwards all communications to the candidate's actual email address.