Getting set up with Archer & Ashby

Archer connects to Ashby so your jobs and applicants move automatically between the two systems.
This setup only needs to be done once and takes about two weeks from when you share the details with your Customer Success Manager (CSM).

What You’ll Need

1. A trackable job board link — this tells us which applicants came from hackajob.

Your CSM will use this to get everything connected and tested.

Step 1: Create Your Tracking Link

A tracking link is a special Ashby URL that shows where candidates apply from.

To create it:

1. Go to Admin -> Organization Settings -> Sources

2. Select or add the source type you want to categorize the source (we recommend using "Inbound")

3. Add the source by expanding the source type

4. Once you've picked the source, you're ready create the link. Navigate to Admin → Integrations → Job Boards and click New Custom Link. Name the link and select the source

5. Copy the link and send it to your CSM.

💡See the Ashby full guide here

Step 2: Define Filters

Archer uses a feed to read your job listings automatically, no manual uploads needed.

Ashby already provides this feed from your job board URL, so you don’t need to generate anything new.

If you only want certain jobs to appear in Archer, let your CSM know which filters to apply. You can usually filter by:

• Department

• Category

• Location

Include a quick note like:

“Please include Engineering and Product roles in London only.”

Step 3. Share with Your CSM

Send your CSM:

• The tracking link

• Any filtering preferences

They’ll confirm the feed setup, test that applicant tracking works correctly, and let you know when Archer is ready to start pulling jobs.

What Happens Next

1. We test everything on our end.

2. You’ll receive confirmation that tracking and filtering are working.

3. Archer begins sourcing and inviting relevant candidates.

Once that’s done, your roles will update automatically and applications will flow into Ashby — no extra work needed.